SJA Board of Directors Functions

 

The following sections describe functional areas in the operation of SJA for which directors are responsible either directly or indirectly.

Athletic Director

  • Principal executive of the organization

  • Recruitment of assistant directors on a per sport basis (may also be a Sport Director, but not necessary)

  • Coordination & oversight of all board functions

  • Maintainer of opponent contacts and relationship management

  • Point of contact with the parish office and pastor

"Sport Directors" - It is not necessary for Sport Director's to be on the SJA Board. Sport directors help out so that one person is not carrying all the seasons (Spring girls soccer, Fall boys soccer, Fall girls volleyball, Winter boys and girls basketball).

  • Seasonal game scheduling

  • Calendar coordination and communication for that sport

  • In-season game schedule management

  • Coach recruitment and management

Treasurer

  • Oversight of Accounts Receivable (Parish income support and student registration fees)

  • Accounts Payable (Game officials, facility rentals, equipment)

  • Coordinate annual tax filing (with Francois Flippen)

  • Updating a spreadsheet account ledger with monthly grouping and annual roll-up built in.

  • Reporting semi-annually (or on request) on income & expenses and balance sheet.

  • Advising Board concerning registration fees necessary to keep SJA in the black (coordinated with A/D). 

Secretary

  • Maintain records (Bylaws, Articles of Organization, 501(c)(3) papers, Tax Returns

  • Take and distribute meeting minutes

Registrar

  • Coordinate with Treasurer on fees, then setting registration fees in the SJA website store

  • Monitoring registrations on the website and exporting registration data to spreadsheets for organization into teams for use by coaches

WEB site manager

  • Maintain SJA web site; at a minimum, seasonal updates to SJA web pages to reflect coaches, practice times & locations, etc.

Uniform Coordinator

  • Maintain inventory records of uniforms

  • Coordinate distribution and collection of uniforms

  • Advise on needs for replacement uniforms and coordinate with Treasurer on purchases

Fundraising Coordinator

  • Generally, help SJA attempt to reduce the financial burden on families and the parish by soliciting financial support from our community.

  • Devise and coordinate fundraising activities for SJA teams, preferably involving student athletes in fun group activities that build off-court character and work ethic, and provide opportunities for purchasing fun "extras" like team warm-up jackets and the like, or possibly funds to support tournament travel, etc.

  • Consider approaching our pastor about an annual parish fundraiser for SJA with the possibility of saving funds for a long term project aimed at securing a venue for SJA to use.

Faith Formation Coordinator

  • Approach the pastor and/or parish religious education office to explore ideas and initiatives for infusing a spiritual formation component into our athletics program. This could be something like offering annual retreats, facilitating service opportunities, hearing motivational speakers, etc.